NOTE: ALWAYS CROSS CHECK WITH SHAREPOINT IF INFORMATION IS STILL UP TO DATE

We receive booking request on email as shown on the image below


Click the booking URL: Access booking in Roomboss 

Check the following order details:
1. Date - check if booking is aligned with stay dates

2. Item- this will show the route of the transfer

3. Details: Vehicle type- capacity should match the # of guest 

    Arrival flight No. & time- check the flight details on this website: https://www.flightview.com/TravelTools/default.asp (Make sure that the flight arrival time matches with the arrival time submitted by guest, otherwise edit the details and update the arrival time)

Departure time: check if guest indicated the departure time, otherwise add the allotted time to flight arrival time. See details below:

Arrival Private Transfer Hours

Domestic Arrival: 30 mins Immigration and luggage procedure allotment

International Arrival: 1 hour (45 mins. allowance + 15 mins.) Immigration and luggage procedure allotment

Departure Private Transfer Hours

Domestic Departure: 4 hours (3 hours journey + 1 immigration procedure) allotment in weather/traffic conditions

International Departure: 5 hours (3 hours journey + 2 immigration procedure) allotment in weather/traffic conditions

STEP 1: SEND EMAIL CONFIRMATION TO GUEST IF THEY WOULD LIKE TO PROCEED WITH THE BOOKING WE RECEIVED (EMAIL TEMPLATE LOCATION WILL BE UPDATED)
STEP 2: After receiving guest confimation follow roomboss booking procedure

To request Yohtei booking:
NOTE: Make sure to use Maplesniseko or valeniseko google account for booking(ask GE team for log in details)
BOOK HERE
YOHTEI TAXI TRACKING SHEET

After submitting request double check the details on Yohtei taxi tracking sheet. Monitor from time to time if the vendor confirmed the booking on the tracking sheet.

STEP 3: Once vendor confirmed booking, go to roomboss> open guest booking>on Booking status section>edit> add accommodation ID on Custom ID field and select TRF PVT on Segment> flip order type from REQUEST to RESERVATION> save

STEP 4: go to Financials tab> INVOICE AND RECEIPTS section> Click Edit

 
Select new transaction


Fill up invoice details: 
Invoice ID: booking ID of GS booked
Invoice amount :(should be the same amount showing on guest service price on  package overview

Due date (if guest service booked is within 16 days or below before arrival due date should be set to 24 hrs. Otherwise, set the due date to 1 week from invoice date)
Notes: Vendor/GS booked (i.e YOHTEI TAXI)

Step 5: Send email canned response to guest> GUEST SERVICES FOLDER> Invoice- payment request all arrivals 

NOTES:
Yohtei Taxi

Contact person: Tomoko Hosokawa

Contact #:0136-45-2740

Email address: info@yohtei.jp

SELL PRICE:

1-2 Pax(small car/ no ski racks included)

Taxi-Sedan 34,000JPY

(28,620JPY up to 4pax/Summer)

3 Pax(Alphard)

Luxury Alphard (no ski bags, may carry up to 4pax) 51,300JPY

(not available in Summer)

up to 8pax(Minivan)
Minivan(Grand Cabin) 45,600JPY

(39,900JPY/Summer)
9-14pax(Microbus)
Mini Coach up to 14pax 72,600JPY

(59,400JPY/Summer)

Extra charges:
- Earliest Pickup: 05:30

- 30min Stop 5,700JPY

Private Day Hire (8hrs)

-7hr Otaru

Sedan 57,230JPY

Minivan 79,800JPY

(Summer) Sedan 45,780JPY/ Minivan 63,840JPY

-8hr Sapporo

Sedan 65,400JPY

Minivan 91,200JPY

(Summer) Sedan 49,050JPY/ Minivan 68,400JPY

-Niseko>Sapporo(3hr)>CTS

Sedan 62,320JPY

Minivan 85,500JPY

-5hr Toya (Summer)

Sedan 32,700JPY/Minivan 45,600JPY

-8hr Noboribetsu (Summer)

Sedan 49,050JPY/Minivan 68,400JPY

*For all Day Hires highway tolls and parking must be paid by guest in cash and are not included in the price.

OTHER RESORTS:
Niseko<>Kiroro
Taxi-Sedan, 2 pax 21,300JPY

Minivan(Grand Cabin), 8 pax 29,900JPY
Niseko<>Rusutsu
Taxi-Sedan, 2 pax 20,440JPY

Minivan(Grand Cabin), 8 pax 28,500JPY

Niseko<>Furano
Taxi-Sedan, 2 pax 60,110JPY

Minivan(Grand Cabin), 8 pax 82,910JPY

MiniCoach, 14 pax 99,000JPY

Niseko<>Hakodate
Taxi-Sedan, 2 pax 59,120JPY

Minivan(Grand Cabin), 8 pax 81,320JPY